Accounts Payable Specialist

Bloomington, IL

Job purpose

The Accounts Payable Specialist is primarily responsible for accounts payable functions for four agricultural related organizations.

Duties and responsibilities

Process vendor payments and invoices
Perform data entry for checks into accounting software
Print checks including employee/board member expense reimbursements and refund checks
Draft ACH transactions on online banking websites
Respond to vendor inquiries and questions
Request and process W-9 forms from new vendors
Maintain vendor database in accounting system
Print and mail 1099-misc. forms
Scan and file accounting documents
Track and code grant expenditures
Run the refund report for ICMB board meetings
Provide administrative support to Director of Finance
Track and issue farmer payments for the PCM program
Issue checks to farmers for check-off refunds
Review invoices for proper coding, approval, and supporting documentation
Ensure compliance with organizational policies and federal/state grant requirements
Assist with annual audit by preparing schedules and responding to auditor requests

Qualifications

High school diploma/GED
Strong knowledge of Microsoft Word, Excel, Outlook, and other Microsoft Office tools
Ability to meet deadlines
Ability to pass a background check
2+ years of accounts payable or accounting support experience preferred
Experience in nonprofit or multi-entity accounting preferred
Familiarity with grant-funded environments a plus

Skills

Strong attention to detail and accuracy
Ability to handle confidential financial information
Strong organizational and time management skills
Ability to work independently in a small team environment
Ability to communicate professionally with board members, vendors, farmers, and staff at all levels of the organization
Ability to explain financial processes clearly and respond to inquiries in a timely and professional manner
Must be available during regular business hours
Ability to meet periodic high-volume deadlines (month-end, year-end, audit)

Work Environment & Expectations